Requesting Changes to a Group of Covered Entities

A Group Change Request can be submitted when there are similar changes to be made to a group of covered entities.

You must be the logged-in AO or PC of the group of covered entities to submit the group change requests.

  1. From My Dashboard, select the group of covered entities that require the same changes. After selecting the group, click on the Group Change Requests from "My Dashboard.

    Group Change Request button

    When selecting the covered entities to form the group, choose the entities with the same Authorizing Official, same hospital type and MPN or with the same non-hospital program type. The group change request can have multiple primary contacts for different sub-groups, but all the covered entities should have the same AO.

  2. After initiating the group change request, select the changes that will affect all the covered entities in the selected group.

  3. The covered entity fields available for changes are listed under each section. Select the field(s) that need to be changed by clicking on the Add/Remove/Update "field name" hyperlink. A pop-up window opens up where you can add a new value or select the value(s) to be removed. In case of updating contacts, a page opens up to enter or select the new contact information.

  4. After completing the changes, add any supporting documents using the Upload Attachments function.

    • Click on Upload Attachments to add supporting documents to the group change request.

      Upload attachments button

    • Use the Select button to browse and add one or more documents from your computer. After completing uploading the necessary document(s), select Submit to complete uploading attachments and return to the group change request submission.

      Select to browse for documents

    • The uploaded documents are displayed in the submission as below. You can edit the document information or remove the document from the submission using the Edit and Remove buttons.

      Edit and Remove buttons

  5. Review the pending changes

    • As you make changes to the submission, they will be summarized at the bottom of the Group Change Request page for review before submission.

      Summary of Pending Changes

  6. Confirm the changes, add comments to submission if needed and submit.

    Additional Comments box

    Group Change Request - Submit Controls
    Control Description
    Cancel Cancel any changes and return to My Dashboard
    Submit Submit the changes in the Group Change Request for review
    • If you are the AO, the Authorizing Official Signature section is appended below the Pending Changes section to allow you to attest to the changes in the Group Change Request.

      Authorizing Official Signature page

      Group Change Request - AO Approval Controls
      Control Description
      Textbox

      "Please provide any additional information that may be helpful in reviewing this registration for 340B eligibility."

      • Type any comments that will help OPA in approving the Group Change Request.

      Checkbox

      "By checking this box, I confirm that I have read the above statements and fully understand my obligations."

      • Select this box to attest to the changes to be submitted in the Group Change Request for OPA approval.

      Cancel Exit from the Attestation page without taking any action
      Submit

      After selecting the checkbox to authorize the submission, click this button to submit the Group Change Request for OPA approval. The submission confirmation page will be displayed.

      Reject Select this button to reject the Group Change Request.
  7. Confirm the changes and submit to OPA for review and approval.

    • The system will display a confirmation message. Click the OK button to complete the change request and return to your My Dashboard

      Group Change Request Confirmation message